Privacy Policy for TimeHuddle

Last Updated: June 29, 2026

Introduction

Medical Informatics Engineering ("we", "our", or "us") operates the TimeHuddle mobile application (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service.

Information We Collect

Information You Provide

• Account Information: Name, email address, and password when you create an account
• Profile Information: Display name, avatar, and optional profile details
• Work Data: Clock in/out times, timesheet entries, work summaries, and task descriptions
• Team Communication: Posts, comments, and other communications within your organization
• Organization Data: Team assignments, organizational hierarchy, and member roles

Automatically Collected Information

• Device Information: Device type, operating system version, and unique device identifiers
• Usage Data: App usage patterns, feature interactions, and performance data
• Push Notification Tokens: Device tokens for sending notifications (stored securely, never shared)

How We Use Your Information

We use the collected data for:

• Service Delivery: Providing time tracking, team collaboration, and work management features
• Authentication: Securing your account and verifying your identity
• Notifications: Sending relevant push notifications about work events, shift reminders, and team updates
• Analytics: Improving app performance and user experience
• Support: Responding to your requests and providing customer support

Data Storage and Security

• All data is stored securely on our servers with industry-standard encryption
• We use HTTPS/TLS for all data transmission
• Push notification tokens are encrypted and stored separately from user data
• Account passwords are hashed using secure algorithms (never stored in plain text)

Data Sharing

We may share data only in these limited circumstances:

• Within Your Organization: Work data, timesheets, and communications are visible to other members of your organization as configured by your organization administrator
• Service Providers: With trusted third-party service providers who assist in operating our service (e.g., cloud hosting, push notification services)
• Legal Requirements: When required by law, regulation, or legal process

Third-Party Services

TimeHuddle uses the following third-party services:

• Apple Push Notification Service (APNs): For delivering push notifications to iOS devices
• MongoDB Atlas: For secure database hosting
• Better Auth: For authentication services

These services have their own privacy policies governing their use of your information.

Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct your personal information
• Deletion: Request deletion of your account and associated data
• Export: Download your work data in a portable format
• Opt-Out: Disable push notifications through your device settings

Deleting Your TimeHuddle Account

TimeHuddle is developed by Medical Informatics Engineering. You can delete your account and its data in either of these ways:

• In the app: sign in, open Settings, then Account and privacy, choose Delete account and confirm. Deletion takes effect immediately.
• Without the app: email support@mieweb.com from the address you sign in with, with the subject "TimeHuddle account deletion". We confirm and complete the request within 30 days.

What is deleted: your account (name, email address, sign-in credentials and linked sign-in providers), your profile and profile pictures, and your membership and roles in every team and organization.

What is kept: time entries, tickets, posts and messages you created are work records that belong to your organization, so they remain with that organization and are no longer linked to an active account. To have these removed as well, email support@mieweb.com and we will work with your organization on the request.

Children's Privacy

TimeHuddle is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13.

Data Retention

We retain your data for as long as your account is active or as needed to provide services. When you delete your account, your personal data is removed from our active systems within 30 days.

Work history and organizational records may be retained for legal or compliance purposes as required by applicable employment laws.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

• Email: support@mieweb.com
• GitHub: https://github.com/mieweb/timehuddle
• Organization: Medical Informatics Engineering

California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information (we do not sell your data)
• Right to request deletion of personal information
• Right to non-discrimination for exercising your rights

European Privacy Rights

If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent

To exercise these rights, please contact us at support@mieweb.com.